Greenwich Council

Agenda and minutes

Venue: Committee Room 5 - Town Hall, Wellington Street, Woolwich SE18 6PW. View directions

Contact: Daniel Wilkinson  Email: daniel.wilkinson@royalgreenwich.gov.uk or tel: 020 8921 5102

Note: Due to an administrative error the start time for this meeting was erroneously printed as 6.30pm. The start time is 7.00pm as agreed at the Council's AGM on 18 May 2016. 

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence from Members of the Panel.

Minutes:

There were no apologies for absence.

2.

Urgent Business

The Chair to announce any items of urgent business circulated separately from the main agenda.

Minutes:

There was no urgent business.

3.

Declarations of Interest pdf icon PDF 38 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Councillor Gary Parker noted with regard to Item 5 that he was a member of the Royal Borough of Greenwich Heritage Trust, but that it did not constitute an interest.

 

Resolved –

 

That the list of Councillors’ memberships as Council appointed representatives on outside bodies, joint committees and school governing bodies is noted.

4.

Minutes pdf icon PDF 58 KB

Members are requested to confirm as an accurate record the Minutes of the meeting held on 30 June 2016

 

No motion or discussion may take place upon the Minutes except as to their accuracy, and any question on this point will be determined by a majority of the Members of the body attending who were present when the matter in question was decided.  Once confirmed, with or without amendment, the person presiding will sign the Minutes.

Minutes:

Resolved -

 

That the minutes of the meeting of the Regeneration, Transport and Culture Scrutiny Panel held on 30 June 2016 be agreed and signed as a true and accurate record.

5.

Greenwich Leisure Ltd, Libraries, Sports and Leisure pdf icon PDF 115 KB

To receive an update on the performance of Greenwich Leisure Ltd as Royal Greenwich’s contracted provider of sport, leisure and library services.

 

Minutes:

The report was introduced by the Assistant Director of Sport and Commissioning. He highlighted that a strong partnership existed between the Royal Borough of Greenwich (RBG) and Greenwich Leisure Limited (GLL).

 

The Head of Major Venues (GLL) addressed the Panel. He highlighted how GLL came into existence, indicated it now operated across the country, and confirmed it was a not-for-profit social enterprise with any surplus being reinvested in the company.

 

Members sought clarification on the distinction between RBG and GLL.

 

The Assistant Director of Sport and Commissioning explained that whereas GSP was a company wholly owned by RBG, GLL was a separate entity.  The Head of Major Venues (GLL) clarified that appointed RBG Councillors sat on the Management Board of GLL but in an advisory role, the Board was otherwise composed of employees of GLL, and also some expert advisors.

 

The Head of Major Venues (GLL) confirmed that GLL had robust financial management and were resilient.  He was not aware that RBG subsidised other areas operated by GLL. The Assistant Director of Sport and Commissioning added that the money RBG had put in the planned investment programme was contractually ringfenced to Greenwich. The Assistant Director confirmed that GLL did have some share in capital investment in assets.

 

Members raised the matter of the London Living Wage (LLW).

 

The Head of Major Venues (GLL) estimated the current turnover at GLL was about 250. The Assistant Director of Sport and Commissioning noted that some casual staff did not get the LLW for historical reasons. Those below LLW were solely on the leisure side; RBG was working with GLL on the matter. 

 

Members noted the procurement process through which the contract for leisure services given to GLL was then extended to include libraries. Members raised concern about how the contract had been initially let and whether market testing had been done to ensure value for money had been achieved by putting the library services into the same contract.[1]

 

The Assistant Director of Sport and Commissioning detailed the contract process, noting that the OJEU notice had the option to add in the library services. He said that while the contract was for a long time that was not particularly unusual.

 

Members to receive a briefing on the contract/procurement process for GLL in relation to the inclusion of the library service.

Action: Community Services

 

Members discussed the library service, queried the varied opening times and whether smaller libraries were receiving the same level of promotion.

 

The Assistant Director confirmed that all libraries were promoted the same, but with small libraries they were restricted with what activities could be held at them; for an example author talks were in large libraries.  In terms of performance they were aware of the low level of book issues across the libraries in contrast to the high number of visitors. They were seeking to increase issues but people were using the libraries, albeit for different reasons. Same branch opening times were historical, GLL had been asked to look at  ...  view the full minutes text for item 5.

6.

Quarter 4 Performance monitoring pdf icon PDF 122 KB

To consider the Business Critical Indicators and latest performance outcomes

 

Additional documents:

Minutes:

The report was introduced by the Director of Regeneration, Enterprise and Skills.

 

In response to a question from the Panel the Director of Regeneration, Enterprise and Skills replied that the legal minutiae for the Eltham Cinema project was complex, negotiations were on-going but a timescale could not yet be given as to when the works would start; the Director noted it was best to agree the details in advance rather than after construction started.

 

In response to a question from the Panel the Assistant Director (Transportation) confirmed that consideration had been given on how to minimise issues regarding the ability of business to trade during the Eltham Public Realm works. Officers had sought to achieve the best balance between permeability and quickness of works.

 

The Panel discussed the Business Critical Indicators.

 

Business Critical Indicator 2(b)

Members noted that planning applications were suffering delays in processing.

 

The Director of Regeneration, Enterprise and Skills explained that the service was affected by a number of factors including high work load, and high Officer turnover.  The Director confirmed that the fee for developers had been increased to cover costs.

 

Business Critical Indicator 2(c)

Members questioned the low recovery of parking income.

 

The Assistant Director (Transportation) clarified that there had been a 5% improvement in recovery of parking income. Officers took photographs of parking offences, with were then put online, so that more offenders were induced to pay earlier. The Assistant Director explained that the size of fines for parking was set by London Councils for the whole of London, with a different level for inner and outer London. The Assistant Director confirmed that there was a backlog of CPZ’s to processes. The Assistant Director agreed that it would be preferable if the budget could be recalibrated as the target was virtually unattainable however a recalibration would impact on the budget elsewhere.

 

Business Critical Indicators 11(b) and 11(c)

The Director of Regeneration, Enterprise and Skills detailed the current position and timescales for the primary and secondary school schemes

 

Business Critical Indicators 14

The Assistant Director (Transportation) clarified that the Council had a Parking Strategy but that the Action Plan had not yet been agreed

 

Members suggested that the adoption of new technology be considered as part of the Action Plan.

 

The Panel to receive an update on the Parking Strategy Action Plan once it had been formally agreed

 Action: DRES

 

Business Critical Indicators 16(a) and 16(b)

Members indicated that it was their experience that some enquiries and complaints were taking longer than 10 and 15 days to receive a response.

 

The Director of Regeneration, Enterprise and Skills explained that measures were being implemented to improve response times. The Director advised Members that it was preferable for all Member enquiries to go through the one designated Complaints and Enquiries Officer so that they could be logged and tracked. It was noted that many of the residents’ complaints were where they disagreed with a planning or transport outcome, or that the telephone was not answered. The  ...  view the full minutes text for item 6.

7.

Commissioning Future Reports pdf icon PDF 41 KB

To note and comment on the amendments to the work programme and the items that are scheduled to be presented to the next meeting

Minutes:

During discussion of the matter Members requested a future report on parking and that it include reference to the Parking Strategy and the progress of its Action Plan, and that the transport meeting, or an additional report, also consider the reconfiguration of transport associated with Cross Rail.

 

It was agreed that the Chair would schedule additional items into the work programme as appropriate.

 

Resolved –

 

That the amendments to the work programme and the items that are scheduled to be presented to the next meeting on 12 October 2016 be noted.